Managing Your Availability Calendar
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Your Calendar, Your Rules
Set your weekly availability once and NexProLink does the rest — clients book directly, slots auto-block, and you never double-book.
Works Across Both Ecosystems
Whether you offer licensed healthcare or general consulting, the calendar adapts to you
Licensed Healthcare
Set office hours for telehealth appointments. Patients book within your approved availability windows.
e.g., Dr. Smith: Mon-Fri 8AM-4PM for virtual patient consultations
General Marketplace
Flexible hours for coaching, tutoring, legal advice, business consulting — any professional expertise.
e.g., Marketing Coach: Evenings & weekends for side-hustle founders
Setting Your Availability
Three simple steps — takes less than 2 minutes
Go to Service Settings
Each service offering has its own availability calendar — so you can offer different hours for different services.
Set Weekly Recurring Hours
Pick which days and time ranges you want to be available for bookings.
Mon
9AM-5PM
Tue
9AM-5PM
Wed
9AM-12PM
Thu
9AM-5PM
Fri
9AM-3PM
Sat/Sun
Off
Save & Go Live
Your availability is now live. Clients see open time slots when browsing your services — booked slots disappear automatically.
How Automatic Scheduling Works
Client browses your service and sees only your open time slots
Client picks a date and time that works for them
Slot auto-blocks on your calendar — no one else can book it
You get a push notification + calendar invite instantly
Booked time slots are blocked automatically — you can't be double-booked
Managing Your Bookings
View All Bookings
Your Appointments page shows all upcoming and past sessions in chronological order.
Cancel or Reschedule
Cancel as early as possible — clients receive automatic refunds based on the cancellation policy. Message the client directly to reschedule.
Common Questions
Can I set different availability for different services?
Yes! Each service offering has its own calendar. A therapist might offer morning telehealth and evening coaching — each with separate hours.
What if I need to block out a specific day?
Disable entire days in your weekly schedule — for vacations and holidays, just turn off the days you'll be away. You control everything.
Can clients book same-day appointments?
Yes, if you have availability. You can also set a minimum booking notice (e.g., "must book at least 2 hours in advance") in service settings.
What timezone is used?
Your local timezone. Clients see times automatically converted to their timezone — so a New York therapist and a California patient never get confused.
Set Up Your Calendar
Configure your availability and start accepting bookings in under 2 minutes.
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